Your admissions desk, still answering at 10 pm.
Backrooms AI replies to every student enquiry on WhatsApp in under a minute, follows up on day 1, 3 and 7, and tells the owner every Monday which ads bring admissions.
Live in 5 days. ₹4,999 launch price for the first three institutes.
WhatsApp Business
Admissions register, filled in by Backrooms AI
BrightPath Academy is a fictional institute. Every reply above was written by the live workflow on 16 Oct 2026, word for word.
Parents enquire at three institutes. The first reply usually gets the demo class.
Most coaching centres lose students between the enquiry and the first call back. Backrooms AI covers that gap without adding staff.
| Job | Today | With Backrooms AI |
|---|---|---|
| First reply | Next morning, if someone sees the enquiry | Under a minute, day or night, with fees and timings |
| Follow-up | Depends on how busy the counsellor is | Day 1, 3 and 7, every time, and it stops once they book |
| Questions in Hinglish | Copy-paste the same answer twenty times | Answered in the language they asked in, from your own fee list |
| Where leads go | Register, WhatsApp chats and sticky notes | One sheet with every enquiry and its status |
| Which ads work | A guess | Monday report: enquiries, demo bookings and admissions by source |
Screens from the working system
Not mock-ups. These are captured from the running workflow with fictional students. On request we share our screen and run it live with your own course details.
More systems we run behind the scenes
Start with admissions. Add the rest when you need them.
Answer desk
Working demoA chat assistant that answers parents only from your brochure and fee list, and hands over to staff when it doesn't know.
Campaign writer
Working demoUpload a student list, get a personal message for each one for your next batch or scholarship test.
Research assistant
Working demoCompetitor fees, batch timings and reviews summarised with sources in minutes.
Hiring pipeline
Working demoScreen faculty applications, keep a human in charge of every decision, send onboarding messages.
Live in five days
You share your fee list and FAQs once. We build, test and hand it over. Your staff keep using WhatsApp the way they do today.
- Day 1
20-minute call
Your courses, fees, batches and the questions parents ask most. Phone or WhatsApp, whichever you prefer.
- Day 2
Your enquiry form
Built with your courses and connected to your website, Instagram bio and a front-desk QR code.
- Day 3
Replies and follow-ups
Written from your own facts only. You approve every follow-up message before it goes live.
- Day 4
Test run
We send test enquiries from your staff's phones and fix anything that reads wrong.
- Day 5
Live
A short walkthrough for your counsellor. Your first Monday report arrives the next week.
One setup fee. No long contract.
Pay half to start and half after it has handled your real enquiries for three days.
Enquiry Autopilot
₹4,999₹7,999
Launch price for the first three institutes, in return for an honest review.
- Enquiry form with your courses and batches
- Instant WhatsApp reply in English or Hinglish
- Day 1, 3 and 7 follow-ups that stop when they book
- Demo-class booking link in every message
- Enquiry sheet and Monday admissions report
Add when you need it
Without automatic sending, your counsellor taps one link and the ready-written message opens in WhatsApp.
What institutes say
Only real reviews from real clients appear here, with their permission.
Questions owners ask
Will it say something wrong about my fees?
It only uses the facts you give us: courses, fees, batches, scholarship and refund rules. If a parent asks something outside those, it says a counsellor will call back. You approve the follow-up messages before launch.
Do I need a new WhatsApp number?
No. To start, your counsellor sends each ready-written reply with one tap from your current WhatsApp. If you want fully automatic sending, we connect your WhatsApp Business number through Meta's official API, and Meta's message charges are billed to you directly.
Can it take enquiries from Instagram and JustDial?
Yes. The enquiry form link goes in your Instagram bio, ads and Google profile, and leads you get elsewhere can be added in seconds. Every enquiry records where it came from, so the Monday report shows which source works.
Who can see my students' data?
Only you and us, for maintenance. Data stays in your sheet. We don't sell or reuse it, and we delete our copy when you stop the service.
What if a parent prefers a call?
Every message says a counsellor can call. The sheet shows who asked, so staff call the right people first instead of everyone.
What happens after the five days?
It keeps running. If your fees or batches change, the care plan covers updates, or you can ask for one-off changes.
Want this running for your institute by next week?
Send a WhatsApp message with your institute name and courses. You'll get a reply with a demo using your own fee list.